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AARMY Constitution

The organisation is led by a steering committee comprising:

  • President
  • Chairman
  • Secretary
  • Treasurer
  • Information Technology Lead
  • Communication Lead
  • General Committee Members
  • Consultant Directors

The steering committee is supported by:

  • Consultant Trust leads from each of the hospital trusts within the Yorkshire and Humber Deanery.
  • Trainee Trust leads from each of the hospital trusts within the Yorkshire and Humber Deanery

All members of the steering committee and its supporting representatives must hold membership of AARMY.

  1. Any trainee may become a member of AARMY by completing the application form and receiving approval from any member of the steering committee. Data collected as part of this application will remain confidential to the committee and will not be distributed.
  2. Consultant committee members are elected by the steering committee and receive 'honorary' AARMY member status.
  3. Trainee committee members are elected by a vote of all active AARMY members.
  4. Trainees may only remain members of AARMY until they are appointed to a substantive consultant post.
  5. AARMY membership may be terminated following:
    1. Breech of authorship rules detailed in Section 7
    2. Breech of research governance principles as outlined by ICH GCP guidelines
    3. Breech of data protection
    4. Breech of ethical principles
  6. Fraudulent use or omission of data
  7. Resignation of the member from a recognised training post.
  8. Termination of membership is at the discretion of the executive committee and requires a majority vote of committee members.
  1. All committee members will be jointly responsible for:?
    1. Establishing and coordinating research projects?
    2. Presenting AARMY data at conferences
    3. Organising a regular Annual General Meeting
    4. Organising and attending quarterly Committee Meetings
    5. Arranging educational sessions for AARMY members
    6. Mediating in disputes amongst AARMY members
  2. The specific roles for each member are detailed below:
President
  • Figurehead of the organisation
  • Promotes the organisation at a national level
  • Resolves any conflicts arising between the AARMY committee and its members
Chairman
  • Chairs committee meetings
  • Steers development of the organisation
  • Promotes the organisation at a national level
Secretary
  • Drafts and distributes agenda for committee meetings
  • Records and distributes minutes for committee meetings
  • Manages membership database
  • Distributes newsletter
Treasurer
  • Manages the organisation accounts
  • Collates receipts and provides data for audit if required
  • Takes responsibility for paying invoices
  • Monitors the availability of organisation funds
Information Technology Lead
  • Maintains AARMY website
  • Develops IT solutions to keep pace with the evolution of the organisation
  • Liaises with Trust leads to solve IT technical issues ?
Consultant Director (number of positions)
  • Provides continuity for the organisation when trainee committee members change
  • Provides guidance for strategic development of the organisation
  • Uses existing research links to facilitate initiation of projects
Consultant Trust Lead
  • Promotes AARMY at a local level
  • Provides a point of contact for AARMY members at local level
  • Escalates any issues to the executive committee
Trainee Trust Lead
  • Promotes AARMY at a local level
  • Provides a point of contact for AARMY members at local level
  • Escalates any issues to the executive committee
  1. All AARMY members may put forward research project proposals, irrespective of grade.
  2. Project proposals will be invited periodically via the AARMY website and newsletter. There will be an opportunity to present the proposal to AARMY members at a suitable venue, such as the Annual General Meeting.
  3. Projects will be selected for support by AARMY using a standardised scoring matrix, which allocates a point score in a number of different categories. Each AARMY member has one vote.
  4. The steering committee retains the right to veto a project, which provokes any concerns. It also has the right to prioritise projects.
  5. Once a research proposal has been selected for support by AARMY, the proposer will be designated the lead investigator for that project unless he/she wishes to delegate this to someone else. The role of the lead investigator is to: ?
    1. Devise the Research and Development proposal and trial protocol?.
    2. Liaise with the local Research and Development department.
    3. Apply for research grants if required?.
    4. Seek ethics committee approval for the project where necessary?.
    5. Once the above steps are complete, distribute the proposal to the Consultant ?and Trainee Trust leads.
    6. Submit resulting data for publication.
  6. The lead investigator will be advised by suitably experienced members of the steering committee or a named mentor as necessary.
  7. The lead investigator may request other AARMY members to perform some of the tasks detailed in Section 3.5.
  8. The above steps should be accomplished within a pre-defined timeframe. If there is a significant departure from this, the executive committee has the right to withdraw support for the project.

All members of AARMY must adhere to the following authorship rules: -

  1. Each research project will have a designated lead investigator for East and West Yorkshire regions. The role of the lead investigator is detailed in Section 3.5. Any AARMY member completing a task in Section 3.5 should be acknowledged as a lead investigator.
  2. It is the responsibility of the lead investigator for a project to present any resulting posters or oral presentations. If they are unable to do so, they should delegate this task to an AARMY member who has made a significant contribution to that project. Preliminary results should be presented to the committee within 6 weeks of completion of data collection.
  3. The lead investigator should aim to present the data as an abstract or a poster at a meeting where it will then be published within 6 months
  4. An AARMY Investigator is defined as a member who, in the opinion of the Consultant Trust lead, has made a significant contribution to project management or patient recruitment.
  5. An AARMY Contributor is defined as any individual who has been involved in data collection, whether a member of AARMY or not.
  6. Only those AARMY members who specifically contributed to the research project will be acknowledged in any publications resulting from that project.
  7. The AARMY organisation, lead investigator(s), investigators for a project must all be acknowledged on any resulting publications. Contributors will be acknowledged on the AARMY website.
  8. Project data may be presented at local meetings by AARMY members. Project data for a single site may also be published by AARMY members on provision of written consent from the lead investigator(s). The AARMY organisation and lead investigator(s) should both be acknowledged in this case.
  9. Any dispute regarding authorship should be escalated to the steering committee, who's decision is final. The lead investigator(s), investigators and contributors for a project may all reference any resulting publications on their curriculum vitae.

Authorship will usually be awarded to an investigator who contributes in the following manner: 1 plus 4 or 5, 2a plus 4 or 5, 2 alone or 3 alone - see below:

  1. Conception of study
  2. Design of study and trail design
    1. Data collection above a defined threshold
  3. Analysis of data
  4. Drafting of paper
  5. Review and amending of paper

  1. AARMY will conduct quarterly committee meetings.
  2. All steering committee members should attend unless there are extenuating circumstances. In this situation, apologies should be sent to the Secretary prior to the meeting.
  3. The meeting agenda will be distributed prior to each meeting via Basecamp and the AARMY website.
  4. The meeting minutes will be uploaded onto the AARMY website once they have been finalised.
  5. Copies of the minutes will be available at the subsequent committee meetings so that committee members may make amendments if necessary.
  6. Decisions are made based on the consensus view of the executive committee, which is settled by discussion in the first instance.
  7. If differing views are not resolved, then a decision is passed by a majority vote of all attending committee members. In the event of a tied vote, the President casts deciding vote. If the President is absent from the meeting, then the Chairman casts the deciding vote.

Adapted from the Constitution of The South West Anaesthesia Research Matrix.